In the dynamic landscape of the trucking industry, managing payroll efficiently is crucial for operational success. With drivers often compensated based on miles driven, loads delivered, or hours worked, traditional payroll systems may fall short. To address these unique challenges, specialized trucking payroll software has emerged, offering tailored solutions to streamline payroll processes.
What is Trucking Payroll Software?
Trucking payroll software is a specialized payroll management system designed specifically for the transportation and logistics industry. Unlike standard payroll platforms, it accounts for the unique compensation structures of trucking businesses, where drivers are often paid by miles driven, hours worked, loads hauled, or a combination of these.
These systems streamline complex calculations, automate tax filings, manage per diem payments, and ensure Department of Transportation (DOT) and labor law compliance. They also often integrate with fleet management, time tracking, and dispatch tools—helping companies reduce administrative burdens and improve accuracy in paying both drivers and support staff.
Here are ten of the best trucking payroll software vendors in 2025, each designed to meet the specific needs of trucking companies.
1. ADP
ADP stands as a stalwart in the payroll industry, offering comprehensive solutions that cater to various business sizes. For trucking companies, ADP provides features such as mileage-based pay calculations, per diem management, and compliance tools. Its integration capabilities with fleet management systems make it a versatile choice for logistics operations.
Key Features:
- Customizable pay structures for drivers
- Automated tax filing and compliance support
- Integration with time-tracking and fleet management tools
2. Paylocity
Paylocity offers a robust HR and payroll platform tailored for the transportation and logistics sector. Its mobile-friendly interface and real-time data access empower trucking companies to manage payroll efficiently, even on the go. Features like expense management and on-demand payments enhance its appeal.
Key Features:
- Mobile access for payroll processing
- Expense tracking and management
- On-demand payment options for drivers
3. Gusto
Gusto is renowned for its user-friendly interface and comprehensive payroll solutions. For trucking companies, Gusto offers specialized features such as location-based time tracking and multiple pay rates management. Its integration with accounting software and benefits administration tools makes it a holistic solution.
Key Features:
- Automated payroll with tax filing
- Flexible pay rate configurations
- Integration with accounting and benefits platforms
4. QuickBooks Payroll
QuickBooks Payroll combines accounting and payroll functionalities, providing a seamless experience for trucking businesses. Its features include time tracking, direct deposit, and tax penalty protection. The integration with QuickBooks accounting software ensures streamlined financial management.
Key Features:
- Time tracking and scheduling
- Automated tax calculations and filings
- Integration with QuickBooks accounting
5. Truckbase
Truckbase offers a modern, cloud-based platform designed specifically for small to mid-sized trucking fleets. Its intuitive interface simplifies dispatching, invoicing, and payroll processes. With real-time data access and automation features, Truckbase enhances operational efficiency.
Key Features:
- Automated payroll calculations
- Real-time dispatch and load tracking
- Integrated invoicing and billing
6. Axon Software
Axon Software provides a comprehensive solution that integrates payroll with dispatch, accounting, and fleet management. Its real-time data processing ensures accuracy and efficiency in payroll management. Axon’s scalability makes it suitable for growing trucking companies.
Key Features:
- Real-time payroll and accounting integration
- Customizable pay structures
- Comprehensive fleet and dispatch management
7. Axis TMS
Axis TMS offers a feature-rich platform that combines transportation management with payroll processing. Its capabilities include automated driver settlements, mileage tracking, and compliance management. The user-friendly interface ensures ease of use for both administrators and drivers.
Key Features:
- Automated driver pay calculations
- Mileage and fuel tracking
- Compliance and safety management tools
8. TruckLogics
TruckLogics is designed for owner-operators and small fleets, offering a suite of tools that include payroll, dispatch, and expense tracking. Its integration with PayWow provides a seamless payroll experience tailored for the trucking industry.
Key Features:
- Integrated payroll with PayWow
- Dispatch and load management
- Expense and maintenance tracking
9. Roll by ADP
Roll by ADP is a mobile-first payroll solution that leverages AI to simplify payroll processing. Designed for small businesses, it allows trucking companies to run payroll via a chat-based interface, offering flexibility and convenience.
Key Features:
- Chat-based payroll processing
- AI-driven insights and reminders
- Mobile access for on-the-go management
10. TruckingOffice
TruckingOffice provides an all-in-one solution for managing dispatch, invoicing, and payroll. Its features include IFTA reporting, maintenance tracking, and driver settlements. The platform is tailored to meet the specific needs of trucking operations.
Key Features:
- Comprehensive dispatch and load management
- Automated IFTA and tax reporting
- Driver pay and settlement processing
How to Choose the Best Trucking Payroll Software?
Selecting the right trucking payroll software is essential for managing driver compensation efficiently, maintaining compliance, and reducing administrative workload. Here are key factors to consider when choosing the best trucking payroll software for your business:
1. Industry-Specific Payroll Features
Choose software designed specifically for trucking companies. Look for features like:
- Mileage-based pay calculations
- Load-based or per-trip payment options
- Hourly and salaried employee support
- Per diem management
- Fuel and maintenance deductions
- Driver settlements and advances
2. Integration with Fleet Management & Accounting Systems
Ensure the software integrates smoothly with:
- Fleet management tools
- Dispatch and load-tracking systems
- Time tracking solutions
- Accounting software (like QuickBooks or Xero)
Seamless integration reduces manual data entry and errors.
3. Automated Tax Filing & Compliance
Trucking companies deal with federal, state, and local tax obligations, along with industry-specific compliance like:
- IFTA reporting (International Fuel Tax Agreement)
- DOT regulations
- Payroll tax filing
Look for software that automatically calculates and files taxes to avoid penalties.
4. Mobile Access & Driver Self-Service
Drivers are often on the road — mobile-friendly payroll software makes life easier. Choose software that offers:
- Mobile apps for viewing pay stubs
- On-demand payment access
- Easy expense tracking from anywhere
5. Scalability & Customization
Ensure the software can grow with your business. It should support:
- Owner-operators
- Small and mid-sized fleets
- Large enterprise trucking operations
Flexible payroll structures and customizable reporting are a plus.
6. Pricing & Cost Transparency
Compare pricing models:
- Per employee/per month (PEPM) pricing
- Flat monthly fees
- Additional charges for tax filing or integrations
Choose a solution that fits your budget but doesn’t compromise on essential features.
7. Customer Support & Training
Reliable support is crucial for payroll software. Look for:
- 24/7 customer support
- Dedicated onboarding assistance
- Training resources for staff and drivers
8. Security & Data Protection
Payroll data is sensitive. Ensure the software provides:
- Data encryption
- Secure cloud storage
- Role-based access controls
- Compliance with data privacy regulations
Conclusion
Trucking payroll software is more than just a tool for cutting paychecks—it’s a vital part of managing a successful, compliant, and efficient transportation business. With industry-specific features like mileage-based pay, per diem handling, and integration with dispatch and fleet systems, these platforms take the guesswork out of driver compensation.
When selecting the best solution, focus on your company’s size, compliance needs, integration requirements, and mobility. Whether you’re an owner-operator or managing a large fleet, the right payroll software can streamline operations, reduce errors, and free up time for what matters most—keeping your trucks moving and your drivers happy.
By investing in one of the top trucking payroll software vendors in 2025, you ensure your business stays compliant, efficient, and prepared for the road ahead.
Frequently Asked Questions:
1. What makes trucking payroll software different from regular payroll software?
Trucking payroll software is designed specifically for the transportation industry, offering features like mileage-based pay, per diem tracking, fuel deductions, and driver settlements. It also supports DOT compliance and integrates with dispatch and fleet management tools—features that general payroll systems typically lack.
2. Can trucking payroll software handle multiple pay rates and job types?
Yes. Most trucking payroll solutions support flexible pay structures, allowing you to manage hourly rates, per-mile pay, flat rates per load, and salaried positions—all within a single platform.
3. Is it necessary to integrate payroll software with other systems?
While not mandatory, integration with accounting software, GPS systems, and TMS (transportation management systems) significantly improves efficiency. It reduces manual entry, minimizes errors, and allows seamless flow of financial and operational data.
4. How does trucking payroll software help with tax compliance?
Trucking payroll software automates tax calculations, filings, and payments at federal, state, and local levels. Many solutions also handle IFTA reporting and ensure compliance with labor and DOT regulations, reducing the risk of costly fines.
5. Do I need a dedicated HR team to run trucking payroll software?
Not necessarily. Many modern trucking payroll platforms are built with automation and ease of use in mind, enabling small fleet owners or office managers to run payroll without needing a full HR team.
